Monday, December 24, 2007
Thursday, December 20, 2007
Dunn elected president of 2008 booster club
Randy Dunn flips burgers at Granite City Invite.Members of the new combined Edwardsville XC and Track and Field Booster Club have elected Randy Dunn president. Dunn's son Greg is a sophomore who runs cross country and track. The club met last night and
also elected the following officers for 2008:
Lisa and Larry Thompson - Co-Vice Presidents for Cross Country.
Diana Speicher - Vice President for Track and Field.
Tom Atwood - Vice President of Mud Mountain XIII.
Lee Speicher - Treasurer.
Monica Laurent - Secretary.
Committee assignments were discussed, along with early preparations for Mud Mountain XIII, the 5K fundraising race held each summer. Complete minutes from the meeting are included below:
The meeting was called to order by Diana Speicher at 7:05 p.m.
In attendance: Diana & Lee Speicher, Tom & Sally Atwood, Kathy & Mike Wever, Randy Dunn, Vicki Maxwell, Val Sweatt, Jeanne Cullen, Ann Kates, Mal Goldsmith, George Patrylak, Steve Chapman, Mitch Wilson.
Approval of Minutes: No minutes were provided
Treasurer’s Report
Lee Speicher reported a balance of $3,743.36 in the cross-country checking account.
Diana Speicher reported an approximate balance of $3000 in the track & field checking account, exact amount will be verified by the next Executive Board meeting.
Mud-Mountain Report
Tom Atwood reported that the search for sponsors needs to be kicked off in January. He asked for volunteers to serve on the Mud Mountain Executive Committee. The following individuals volunteered: Mal Goldsmith (Sponsors), Mike & Kathy Wever, Vicki Maxwell, and Jeanne Cullen (1st Aid preparations).
Randy Dunn also discussed presenting information concerning Mud Mountain to the Edwardsville/Glen Carbon Rotary Club. Tom Atwood is working on a “marketing” video for the event, and Coach Patrylak will put together some information regarding participation. Randy also mentioned that one of our Mud-Mountain t-shirts was spotted on Craig Virgin at a race in Michigan and a local sponsor was contacted!
New Business
• Election of Officers
The following officers were elected for the period of January 1, 2008 through December 31, 2008. Motion was made by Mike Wever, second was made by Ann Kates.
President - Randy Dunn
Vice President of XC - Lisa & Larry Thompson
Vice President of Track - Diana Speicher
Vice President of Mud Mountain - Tom Atwood
Treasurer - Lee Speicher
Secretary - Monica Laurent
In addition, the following individual agreed to serve on as Committee Chairperson:
Concessions – Val Sweatt
Banquets – Stephanie Cann will chair the XC Banquet, Tom Atwood will follow-up with Stephanie to see if she’ll serve as the Banquets Chair.
XC Meet Set-Up – Kevin Cullen can help get meets set-up but has to report to work at 3:00pm so he can not serve as chair.
• Discussion Concerning Ideas for By-Laws and Communications
• Insert Standing committees into the new by-laws
• Ask each Booster Club member to serve on one of the committees
• Ask members to sign up to help at meets at the summer picnic
• Ask Coaches to obtain emails from parents when getting student contact information
• Send home a “Cross-Country for Dummies” and “Track & Field for Dummies” information sheets to middle school parents that describe the sports and the helps that is required at meets.
• Make personal contacts by phone
• Sell advertising space on our website?
Old Business
• Trainers: Continued concern over the availability of trainers at Cross-Country and upcoming track meets. Will discuss with Dr. Hightower whenever an executive committee meeting is scheduled with him. Randy Dunn took action to schedule a meeting with Dr. Hightower.
• Equipment : Coach Wilson indicated that the hurdles at the high school need to be replaced on a rotational cycle. He has investigated a new type of hurdle that is more easily stacked and can be custom painted (school colors/mascot/name). Also, the top pad for the pole vault pit needs to be replaced, it is a safety concern. Coach Bevis had looked into pricing options for the replacement last season, Coach Wilson will discuss with him. The coaches will assemble a list of equipment replacement needs and we will discuss the needs with Dr. Hightower and Mr. Dougherty to validate the responsibility of the district versus the Booster club.
• Booster Club Purpose: Additional discussion over the understanding of our booster club direction/purpose based on a meeting held this past fall with Dr. Hightower. Randy Dunn will schedule a meeting with Dr. Hightower so that the executive board can ensure that the Booster Club by-laws and purpose reflect the needs of the District to support our student-athletes.
Committee Reports
• Concessions
• Communications
• Banquets
• Promotional Event for Track
• Randy Dunn reported that he had briefly discussed this event with John Dean who indicated some interest in helping. Steve Chapman took the action to contact John, Pete Evans and Babe Stahlhut to see if they would be interested in serving on this committee.
• We need to be sure that we don’t overlap with the Alton Road Runners’ series at Wood River High School.
• Election of Officers
The following officers were elected for the period of January 1, 2008 through December 31, 2008. Motion was made by Mike Wever, second was made by Ann Kates.
President - Randy Dunn
Vice President of XC - Lisa & Larry Thompson
Vice President of Track - Diana Speicher
Vice President of Mud Mountain - Tom Atwood
Treasurer - Lee Speicher
Secretary - Monica Laurent
In addition, the following individual agreed to serve on as Committee Chairperson:
Concessions – Val Sweatt
Banquets – Stephanie Cann will chair the XC Banquet, Tom Atwood will follow-up with Stephanie to see if she’ll serve as the Banquets Chair.
XC Meet Set-Up – Kevin Cullen can help get meets set-up but has to report to work at 3:00pm so he can not serve as chair.
• Discussion Concerning Ideas for By-Laws and Communications
• Insert Standing committees into the new by-laws
• Ask each Booster Club member to serve on one of the committees
• Ask members to sign up to help at meets at the summer picnic
• Ask Coaches to obtain emails from parents when getting student contact information
• Send home a “Cross-Country for Dummies” and “Track & Field for Dummies” information sheets to middle school parents that describe the sports and the helps that is required at meets.
• Make personal contacts by phone
• Sell advertising space on our website?
Old Business
• Trainers: Continued concern over the availability of trainers at Cross-Country and upcoming track meets. Will discuss with Dr. Hightower whenever an executive committee meeting is scheduled with him. Randy Dunn took action to schedule a meeting with Dr. Hightower.
• Equipment : Coach Wilson indicated that the hurdles at the high school need to be replaced on a rotational cycle. He has investigated a new type of hurdle that is more easily stacked and can be custom painted (school colors/mascot/name). Also, the top pad for the pole vault pit needs to be replaced, it is a safety concern. Coach Bevis had looked into pricing options for the replacement last season, Coach Wilson will discuss with him. The coaches will assemble a list of equipment replacement needs and we will discuss the needs with Dr. Hightower and Mr. Dougherty to validate the responsibility of the district versus the Booster club.
• Booster Club Purpose: Additional discussion over the understanding of our booster club direction/purpose based on a meeting held this past fall with Dr. Hightower. Randy Dunn will schedule a meeting with Dr. Hightower so that the executive board can ensure that the Booster Club by-laws and purpose reflect the needs of the District to support our student-athletes.
Committee Reports
• Concessions
• Communications
• Banquets
• Promotional Event for Track
• Randy Dunn reported that he had briefly discussed this event with John Dean who indicated some interest in helping. Steve Chapman took the action to contact John, Pete Evans and Babe Stahlhut to see if they would be interested in serving on this committee.
• We need to be sure that we don’t overlap with the Alton Road Runners’ series at Wood River High School.
A meeting notice will be sent to discuss this event. Diana Speicher will take the lead to get a committee started.
Coaches Report
Coach Patrylak reported the following coaching assignments for the upcoming track season.
George Patrylak – Head Boys Coach
Mitch Wilson – Assistant Boys Coach (Throws)
Steve Chapman – Head Girls Coach
Rich Skirball – Assistant Girls Coach
Julie Check – Assistant Girls Coach
Coach Patrylak indicated that the District also has a great lead on a jumps coach. Coach Patrylak and Coach Chapman indicated that they will be trying to share skill coach resources (jumps, throws, pole vault) during practices.
Coach Wilson reported that the IHSA had changed guidelines regarding the throwing competition area and that District had ordered additional poles and a new net to comply with the guidelines. In addition, the throwing area has been modified so that the kids won’t be throwing uphill and Coach Wilson is checking on having limestone or some other type of surface put over the mud in the throws area.
Action Item Summary:
1. Diana Speicher to obtain Track & Field financial records from former treasurer.
2. Tom Atwood to work on video presentation to “market” Mud Mountain
3. Randy Dunn to schedule meeting with Rotary Club for Mud Mountain sponsorship.
4. Tom Atwood to schedule Mud Mountain committee meeting for January.
5. Tom Atwood to contact Stephanie Cann about chairing Banquets committee.
6. Randy Dunn to schedule meeting with Dr. Hightower and Executive Committee
7. Steve Chapman will contact John Dean, Pete Evans and Babe Stahlhut about track event.
8. Diana Speicher will schedule committee meeting for track event.
9. Coaches will prepare equipment needs list.
Next Meeting
To be scheduled
Motion to adjourn was made at 8:30 pm and approved on a unanimous vote.
Wednesday, December 12, 2007
First meeting of combined booster to be held Weds, Dec. 19
The first meeting of the combined Edwardsville Cross Country and Track & Field Booster Club (a mouthful I know) will be held next Wednesday, December 19th at 7 pm. The meeting will be held in the Tiger Country meeting room, which is upstairs in the new building behind the high school by the track.
This is an important meeting since nominations for officers in the new club will be received, a vote will taken to elect officers that night, and we'll discuss committees for the upcoming year.
Nominations for officers include:
President - Randy Dunn
Vice President of XC - Lisa Thompson
Vice President of Track - Diana Speicher
Vice President of Mud Mountain - Tom Atwood
Treasurer - Lee Speicher
Secretary - Monica Laurent
Committees:
Concessions - Val Sweatt
Mud Mountain Sponsors - Mal Goldsmith
Banquets -?
Meet Set up - ?
Hotels - ?
Also, we'll talk about the track season/coaching issues, and preparations for Mud Mountain XIII (mainly, who wants to help with it, starting with rounding up sponsors). Hope to see you there.
This is an important meeting since nominations for officers in the new club will be received, a vote will taken to elect officers that night, and we'll discuss committees for the upcoming year.
Nominations for officers include:
President - Randy Dunn
Vice President of XC - Lisa Thompson
Vice President of Track - Diana Speicher
Vice President of Mud Mountain - Tom Atwood
Treasurer - Lee Speicher
Secretary - Monica Laurent
Committees:
Concessions - Val Sweatt
Mud Mountain Sponsors - Mal Goldsmith
Banquets -?
Meet Set up - ?
Hotels - ?
Also, we'll talk about the track season/coaching issues, and preparations for Mud Mountain XIII (mainly, who wants to help with it, starting with rounding up sponsors). Hope to see you there.
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